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Coffee Shop Breakeven Analysis and Recommendations

You are a marketing consultant for a specialty Coffee Shop and Bakery. The business has been operating for about a year and is still not earning a profit. Your role is to determine the breakeven point and make recommendations on changes to each of the 4 P’s: Product, Price, Promotion, and Place.The breakeven point (BEP) is the point at which total cost and total revenue are equal. A breakeven analysis calculates the BEP as:

Breakeven Point = Total Fixed Costs / (Unit Price – Unit Variable Cost) or BEP = F / (P-V)In our example, the BEP = Total Fixed Costs / (Average Order Price – Variable Cost per Order). Using this formula, what is the breakeven point? In other words, how many orders would need to be sold before the business starts making a profit given the current price and cost structure?

Here’s the information you need to do the bistro’s BEP analysis:Current Orders per Month


Average Order Price


Variable Cost per Order


Rent per Month


Utilities per Month


Labor per Month


Calculate the BEP using the numbers and formulas above. Hint: total fixed costs in this case are the sum of rent, utilities and labor.Recommendations

In order to be profitable, the business will need to either increase revenue or decrease expenses. Make four recommendations on changes to the Product, Price, Promotion and Place that would be likely to increase revenue, decrease expenses, or both. Be creative and have fun with your ideas – Think outside the coffee shop!

Here are some examples of questions you could ask to help with your analysis:

  • What changes could be made to the product to reduce variable costs?
  • What changes could be made to prices to increase revenue, and how would you justify those price changes?
  • Is increasing price the only viable pricing strategy, or could lower prices lead to increased orders beyond the BEP?
  • What changes could be made to promotions (e.g., advertising, discounts, sales, loyalty programs) to increase the number of orders per month, remembering that promotions are expenses?
  • What could be done in terms of the Place P without increasing costs significantly?After you calculate BEP, make your recommendations and be sure to explain why you believe your recommended changes could achieve the business objectives of reaching profitability by either increasing revenue or decreasing expenses, and recalculate the BEP based upon your recommendations to ensure that your recommendations result in profitability. 

    Create a three slide PP  presentation with a voice comment (three minutes maximum length) that includes your BEP calculations and four recommendations on changes to the 4 P’s:

    • Slide 1 – Introduction: include your name, instructor’s name, course, and assignment due date
    • Slide 2 – Breakeven analysis
    • Slide 3 – Four recommendations for changes to the 4 P’s